How to use Payroller for JobKeeper payments

Updated: Apr 22, 2021

With many of our users receiving JobKeeper payments for their employees, we thought we would outline how these can be entered and answer some FAQs about what you are required to pay.

Some FAQs are answered below:

Q: What is the minimum amount I am required to pay for JobKeeper? What if my employee earns less than the JobKeeper amount?

A: The minimum amount for an employee receiving the JobKeeper payment is $1,500. Even if an employee's regular is less than the minimum amount, they still receive the entire payment.

Q: Do I need to pay superannuation on the JobKeeper payments?

A: This varies. If the employee receives more than the payment and the payment is subsidising their wage, you will need to pay the super guarantee. If the employee normally earns less than $1,500 and is receiving more than their regular wage because of the payment, you will pay super on their regular earnings and it is then up to the employer as to whether they want to pay super on the top-up amounts.

Q: Do I need to pay PAYGW on JobKeeper payments?

A: Yes, the amount given in JobKeeper payments is a before-tax amount.

Q: Can my employee receive a JobKeeper payment from another employer?

A: No, they can only receive the JobKeeper payment from one employer.

Q: I hired someone after 1 March 2020, can I get the JobKeeper payment?

A: No, JobKeeper is only for employees who were employed by the business prior to that date.

Q: Can I claim the JobKeeper payment for employees that I stood down.

A: Yes, so long as the employees were stood down after 1 March 2020.

Q: What if my employees earn over $1,500?

A: If the employee is still doing the same amount of work, they must be paid the regular amount they are owed and the JobKeeper is used as a subsidy.

Check out the steps below to work out how you can enter these payments in Payroller.

1. Create a new pay run.

2. Enter the dates that the payment will cover and click Let's Start.

3. Now that you're in the pay run, enter the employee's wage. Once you've completed this step, either skip to step 5 for employees who earned $1,500 or more, or continue as normal for employees that earned less.

4. For employees who earned less than $1,500, you will need to provide them with a top up. To do this, click on More and select JobKeeper. Enter the amount needed to make the total $1,500 and click on Add to the payslip.

5. For your first JobKeeper payment for an employee, you will need to notify the ATO. To do this, click on More and select JobKeeper. Select whether it is the first Jobkeeper payment and then select the relevant fortnight. If all is correct, click on Add to the payslip. This will appear on the pay run as zero - leave it as so. You will also need to do the same process for your first pay run WITHOUT JobKeeper but instead, select that you have finished JobKeeper. This will indicate that you will no longer be receiving the payments.

6. Adjust super as needed (this varies amongst employers so work out beforehand what you are required or would like to pay).

7. Complete the rest of the pay run as normal and report STP.

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